No More Delays: Real-Time Processing for Compliance Documents
A luxury hotel chain operating across multiple regions was burdened with managing a complex web of compliance documentation licenses, fire safety certificates, health audits, tourism board approvals, and labor filings. These documents were stored across emails, shared folders, and filing cabinets, often leading to last-minute scrambles during audits and renewals.
With AIRA’s Intelligent Document Processing, the group digitized and automated its entire compliance lifecycle ensuring zero lapses, instant retrieval, and full audit readiness, 24/7.
Challenges
- Manual tracking of document expiry and renewal deadlines
- Scattered storage of critical compliance files
- No real-time visibility into missing or outdated documents across properties
- Risk of fines, license suspensions, and reputational damage due to delays
Solution
AIRA deployed its Agentic IDP Workflow to digitize, extract, classify, and monitor all regulatory documents. The solution included:- Auto-Categorization of Documents: AIRA agents scanned emails and shared drives, intelligently classifying documents by type, property, and expiry.
- Expiry & Compliance Tracker: A dashboard highlighted upcoming renewals and missing documents by property and region.
- Proactive Alerts: Smart agents triggered reminders and escalations to ensure no filing was missed.
- Audit Mode: In one click, auditors could access a complete, timestamped digital trail of submissions, renewals, and approvals.
Results
- 100% audit compliance across 9 locations
- 80% reduction in document retrieval time
- Zero fines or delays for regulatory submissions
- Full transparency and ownership across compliance teams